Helsinki FAQs

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  • What is the ITS European Congress & Exhibition?

    It is one of Europe's largest events in Intelligent Transport Systems and Services (ITS).

    Dedicated to the trends and opportunities in the European markets, the Congress annually brings together a wealth of exhibitors, sponsors and decision makers of the highest level. It distinguishes itself by the number of participants, the diversity of ITS market segments, and the quality of the programme.

    The ITS Congress features a Welcome Reception, a 1500sqm exhibition, world-class conferences, business sessions, interactive sessions, in-depth workshops, social events, technical tours, cutting-edge demonstrations and a closing ceremony.

    The theme of ITS Helsinki 2014 is "ITS in your pocket, Proven solutions driving user services"

    The primary focus will be on proven deployed solutions and innovative R&D that solve real problems and deliver value for money in today's challenging economic environment.

Sessions FAQ’s

  • What is the Commercial Theatre?

    It is a session room located inside the main Exhibition. The Commercial Theatre will house 3 different types of session: Commercial Paper Sessions, where reviewers have judged technical or/and scientific papers to be near-market rather than pre-market, or where authors have specifically requested the specialised Commercial Theatre venue; Special Interest Sessions in the ‘Industry Insight’ Stream with a particularly strong commercial or deployment flavour; and Commercial Presentation Sessions, sponsored by Exhibitors and Sponsors. All Commercial Sessions are represented in the Congress programme.

  • What are pre-market and near-market papers?

    A pre-market paper describes work aimed at generating new knowledge which, while not at present linked to the development of a specific product, is likely to be commercially exploitable in due course. A near-market paper is about any activity aimed at generating or improving a specific product, device or idea for the commercial market.

  • What is the Industry Insight Stream?

    These are Special Interest Sessions with a particularly strong commercial or deployment flavour, each session lasting 60-90 minutes. SISs are tailor-made meetings designed to create an opportunity to explore specific topics in greater detail than a conventional paper session and so offer fresh perspectives and insight. Helsinki SISs will follow an interactive debate/discussion format with full audience engagement rather than the old-style series of PowerPoint presentations.

  • Do sessions in the Industry Insight Stream differ from Special Interest Sessions?

    There is no content or quality difference – it is simply that we have always aimed to group similar types of session into streams (road user charging, smart cities, zero emissions etc) and the Industry Insight sessions are a new category for Helsinki 2014. The Industry Insight Stream is presented to a more commercial audience than usual, specifically targeted to exhibition participants and visitors.

  • What are Interactive sessions?

    Interactive Sessions have proved to be very popular for facilitating information exchange on contentious subjects where the debate format permits vigorous examination of all aspects of a topic. Papers selected for an Interactive Session will be organised in a three stage, workshop-style format. The first stage is similar to a regular presentation session where technical or scientific papers covering the same subjects or processes are grouped together in order to facilitate discussion on that topic. Normally there would be around 8 presentations in each session of 45 minutes with a maximum of 4 slides and reduced time for questions and answers. This stage is intended to give the audience just a flavour of what the authors have to present. The second 45 minutes stage immediately follows the presentations and is an opportunity for extended discussions between speakers, between speakers and specialists in the audience, or both as either group debates or one-to-one exchanges.

  • What is a Stakeholder Workshop?

    A meeting at which a group of people engage in intensive discussion and activity on a very specific subject or project. There has been a steady increase in the number of Stakeholder Workshops organised around the Congress to take advantage of the simultaneous presence of experts from around the world. All Stakeholder Workshops are listed in the Congress programme.

  • Do I have to register for the Congress if speaking at an Industry Insight session?

    Yes, all speakers need to be registered for the Congress, for the minimum of the day on which they are presenting.

  • Are full papers required for Industry Insight sessions?

    No, formal papers are not needed, as Industry Insight SISs are very interactive discussion meetings, with very brief presentations to set the scene for subsequent discussion. Sessions in the Industry Insight Stream are essentially the same as the Special Interest Sessions we have had at previous Congresses. SISs are organised at the request of organisations or groups of experts developing and deploying ITS, to create an opportunity to explore specific topics in greater detail than a conventional paper session to offer fresh perspectives and insight.

  • Will delegates have access to Commercial Papers and Industry Insight presentations after the Congress?

    Yes, all presentations mentioned in the programme will be made available after the Congress.

Registrations FAQ’s

  • How can I get my badge?

    As a registrant, you will receive by email a confirmation letter containing a barcode. You would need to print out and produce that letter at the Congress Registration Desk in order to retrieve your badge. Please make sure the email letter does not land in your spam box.

    In the event you still do not have the confirmation letter by May 30, 2013, then there may an issue with the payment of your registration. You would need to bring a credit card at the Congress Registration Desk or contact our Registration Manager, Ms Ioana Petricean at This email address is being protected from spambots. You need JavaScript enabled to view it. .

    Congress badges will not be sent out before the event. Please ensure you bring your email confirmation with you when you register.

  • Can I register onsite?

    Congress and Exhibition registration will be located in the Southern Entrance of the Messukeskus, Expo and Convention Centre Helsinki. To avoid queuing at the event, Congress attendees are reminded to utilise the early registration starting from Monday 11:00. If you do not register prior to the event, all new onsite registrations must be made with full payment according to the below timings

      Exhibition Registration Congress Registration
    Monday 16 June 2014 N/A 11:00-18:00
    Tuesday 17 June 2014 09:00 – 17:00 08:00 – 17:00
    Wednesday 18 June 2014 09:00 – 17:00 08:00 – 17:00
    Thursday 19 June 2014 09:00 – 13:00 08:00 – 13:00
  • Can I still enrol for a Technical tour?

    The number of tickets is limited. Before the Congress, you can add a technical tour to your registration using your account. During the Congress, please check at the information desk in the registration area if this is still possible.

  • Can everyone attend the Opening Ceremony, the Welcome Reception and the Closing Ceremony?

    Every registered person to the Congress can attend the above functions. However, please note that registration is compulsory and your badge needs to be worn visible at all times.

Press FAQ’s

  • We are an exhibitor/sponsor, we would like to meet members of the media. Can you help?

    We have a PR service that can link you up with the national and international press professionals confirmed at the Congress. We can also further distribute your press releases to the members of the media and publish your latest news on the Congress website during the Congress.

    For press related queries, please contact Carla Coppola, This email address is being protected from spambots. You need JavaScript enabled to view it. .

  • Is there a Press Room?

    The Press Village is located in the Exhibition Hall (Location H2) of the Messukeskus, Expo and Convention Centre Helsinki.

Speakers FAQ’s

  • Where is the Speaker Ready Room?

    The Speaker Ready Room is in the Press room located on the second floor of the Conference Centre of the Messukeskus, Expo and Convention Centre Helsinki

  • I am a speaker; can I copy my presentation to a laptop in the session room?

    Unfortunately this is not possible. The laptops are connected to a network, operated from the Speaker Ready Room. Should you have made any changes, please ensure to bring a new copy to the Speaker Ready Room at least one day prior to your presentation.